1. MAKING YOUR BOOKING
(a) PROVISIONAL BOOKINGS: We may agree to you making a provisional booking with us, but this is not legally binding on either you or us unless and until a contract is entered into in accordance with this paragraph 1. If we accept a provisional booking from you but if another client subsequently wishes to book and confirm the same venue on the same date before your deposit is received and a contract is entered into, then we cannot guarantee your chosen date.
(b) ONLINE AND TELEPHONE BOOKINGS: When you submit a booking via our online reservation system you will receive an automatically generated booking summary by email to the email address you provide in the booking form. When you call us to make a booking over the telephone we may also take payment of a deposit, and, as for online bookings, the contract will come into existence when we confirm this to you in writing.
(c) A contract is only formed between you and us when we accept your signed booking form and send our confirmation of booking letter to you by post and/or email. No booking application shall be binding on us and no contract shall be formed unless and until we send this confirmation. If we do not accept your booking application, we shall of course return your deposit.
Please note that your deposit will not be refunded if you subsequently cancel a confirmed booking, as explained below.
2. DEPOSIT, METHOD OF PAYMENT AND PRICE
(a) A non-refundable deposit of 25% is required to secure your booking and will be part of our confirmation of contract to you. The balance is due at least 60 days before your event. If you fail to pay balance on or before the due date then we regret that we may treat this as a cancellation and you will forfeit your deposit. For bookings made less than 60 days before the start of rental, the total fee is payable.
(b) A booking is not confirmed by us until the deposit has been received. In addition, a £500 refundable security deposit will be required against damage to the Venue or violation of the noise curfew. The security deposit will be returned after the event. In the unlikely event of any damage being done or the Venue being left in an unsatisfactory condition, we reserve the right to impose a reasonable charge to return the Venue to its prior condition.
(b) Payments can be made in cash, by cheque, by most credit/debit cards or by bank transfer.
(c) The price of your wedding package shall be as set out in our confirmation letter. Any “extra” services not set out in this letter which we subsequently agree at our discretion to provide to you will also be billed to you as and when such services are requested and we agree in writing to supply them. We reserve the right to make an additional charge should there be any variation of an agreed time. Such variations will be agreed with you.
(d) All prices are inclusive of VAT. However, if the rate of VAT changes between the date the contract is formed between you and us and the date of your wedding, we will adjust the VAT you pay (and hence the overall price of your wedding package) unless you have already paid for your wedding package in full before the change in the rate of VAT takes effect.
3. DAMAGE TO US Please report accidental damage or breakage if and when it happens so that repairs or replacement items can be arranged. Any damage caused to the Venue, its equipment, contents or fittings or its grounds from misuse or negligence by you or your guests will be deemed your responsibility and will be invoiced directly to you. You must comply with and use your reasonable endeavours to ensure that your guests comply with, all of our reasonable instructions intended to ensure the safety of Venue and/or people at the venue. A guest means anyone on the premises in connection with someone invited by you.
4. LOSSES AND DAMAGE TO YOU We accept no liability for loss or damage to personal effects or for personal injury or accident and we suggest you make suitable insurance arrangements to cover these.
5. YOUR RESPONSIBILITIES
(a) Registrar/celebrant It is your responsibility to book the Registrar or Celebrant for your wedding. If you have not booked the Registrar or Celebrant before making your booking application with us, we advise you to do so as soon as possible after you have received our confirmation of booking. There will be an additional charge of £400 for having your wedding ceremony at The Tithe Barn. This includes ceremony chairs, registrars table and music. This is due with the final balance payment.
(b) Caterers/suppliers You will deal directly with our catering partners. You are NOT permitted to use any other caterer. Details of third party suppliers we provide to you are intended to help you in arranging other services to be provided in connection with your wedding. If you do engage these, we accept no responsibility for their performance of services and you should take up any complaints with them directly. You are also responsible for paying their charges directly. We reserve the right not to allow into the venue any third party suppliers who do not meet our requirements intended to ensure the safety and welfare of Venue and people at the venue. You and your suppliers may have access to our premises from 10am – 5.30pm the day before the event and then until 11am on the day after the event. No liability will be accepted for any services provided or purportedly provided by any supplier. You must confirm final catering numbers no later than 28 days before your wedding and it is up to you to arrange all catering at the Venue with our approved suppliers.
(c) Food & Drink Unless we agree otherwise, only food and drinks supplied by one of our approved suppliers or by us may be consumed at your wedding. See paragraph 6(e) below.
(d) Information You must provide us, by the dates we may reasonably request of you, with any other information we ask for no less than one month from the date of the event and so that we may meet any special requirements. You must provide your guests with such information we may reasonably request regarding arrangements to be followed at the venue (for example, in relation to car parking or the storage of valuables).
(e) Behaviour We reserve the right to stop any activity which we reasonably believe is likely to cause damage to the interior or exterior of the venue or to risk the safety of people at the venue, and we will not tolerate any abusive behaviour by guests to any other guests or member of staff. We reserve the right to remove any persons acting inappropriately from the event. Smoking is NOT permitted inside any parts of the Venue.
(f) Copyright If you include any images of the venue on your wedding invitations, you must ensure that you have the permission of the appropriate copyright holder. You agree that we may use some of your wedding photographs taken on the day free of charge for promotional purposes.
6. ON THE BIG DAY
(a) Decoration of the Tithe Barn is permitted but we please ask that you are mindful to not damage the fabric of the building. Chinese lanterns are not permitted due to the location of the Tithe Barn and the surrounding thatched buildings. Please notify your guests that we do allow confetti within the grounds and the Tithe Barn (this can include real flower confetti, table confetti, glitter and other such small decorations).
(b) Furniture is NOT included in the price of the hire of the Venue.
(c) Candles are permitted but we please ask that measures are taken so that no wax will drip onto the stonework.
(d) Maximum capacity of the Tithe Barn is between 150 and 200 people.
(e) Bar/Drinks A fully staffed bar is included in the hire of the Venue, we do not permit you to provide your own bar. You may bring your own table wine. This wine will then be removed after the meal and any excess can be taken home. You may bring your own welcome drinks, (no spirits or beer) This will wedding package out for a maximum of 2 hours. It will then be packed away by our Wedding Co-Ordinator or Catering Team.
(f) Music & Entertainment Due to the Tithe Barn being in the centre of the village we do ask that you are mindful of the residents and that all music and/or entertainment for the event ceases by 11.30pm. All guests are asked to vacate the premises BY MIDNIGHT. We kindly ask your guests to keep noise levels at a respectable level when leaving the premises. Taxis and other transport should be arranged accordingly, prior to the event.
7. CHANGES TO THE WEDDING VENUE AND/OR YOUR WEDDING PACKAGE
We reserve the right to make changes to the interior and/or exterior of the Venue between the time we accept your booking and the date of your wedding. For example, we may make changes to the décor and colour schemes of function rooms, and we cannot guarantee that the venue and its surrounds will be free from additional structures (such as marquees or scaffolding). We will use all reasonable endeavours to ensure that no components of your wedding have to be altered. However, as a wedding plan is normally put together a long time before your scheduled date, we reserve the right to make changes to certain components if this is necessary to comply with safety requirements or other changes in law or relevant codes of practice, or to make other minor changes which we reasonably believe will not be to the detriment of your overall wedding experience. We will notify you of any significant changes, but unless the change is one which is likely to fundamentally change the nature of your wedding experience we will not offer a refund, costs or compensation.
8. CANCELLATIONS BY YOU We strongly recommend that you take out private insurance to ensure that you can meet any cancellation charges in the unlikely event that you need to cancel your event. If you want to cancel a confirmed booking, you must do so in writing. We will use reasonable endeavours to “re-sell” the date to another couple. However, you must pay us any losses and costs we suffer because of the cancellation which were reasonably foreseeable to both you and us when the contract was entered into, whether or not we are able to resell the date. We will tell you the exact cancellation charges once we know whether or not we have been able to resell the date, and you must pay the charges within 15
working days of our invoice. Where the final price has yet to be finalised (for example, because you have not yet confirmed catering numbers), we shall base the cancellation charges on any minimum numbers set out in our quotation. In the event of a confirmed booking being cancelled the full deposit paid will be retained by us. In the event of a confirmed booking being cancelled by you within 30 days of the date of the event the full balance will be retained by us. We strongly recommend that you take out cancellation insurance this is available at a low cost from most insurance brokers, to cover yourself in this eventuality.
9.CANCELLATION BY US
We reserve the right to cancel your booking without liability to you and without any obligation to refund your deposit if:
(a)you do not pay us the balance of your wedding package price by the date due for such payment; or
(b)we have reasonable grounds to believe that you may not pay us the balance of your wedding package price by the due date and we have requested you to explain the position and you have not done so satisfactorily; or
(c)we discover, before you have paid the balance of your wedding package price, that you have deliberately concealedinformation, or deliberately given us incorrect information, about your intended wedding in circumstances where (if you had not done so) it would have been reasonably foreseeable that we would not have accepted your booking; or
(d)we have reasonable grounds to believe that your behaviour or that of your guests at the wedding is likely to result indamage to the venue or to our Venue and/or injury to people.
If we cancel your booking under this paragraph, you must pay us any losses and costs we suffer because of the cancellationwhich were reasonably foreseeable to both you and us when the contract was entered into, whether or not we are able toresell the date. Depending on when we cancel, the cancellation charges you must pay will be determined by reference tothe timings for payment referred to in these terms and conditions.
10.EVENTS OUTSIDE OF OUR CONTROL (FORCE MAJEURE) Except as set out in this paragraph, we shall not be liable orresponsible for any failure to perform, or delay in performance of, any of our obligations under our contract with you thatis caused by events outside our reasonable control (such as serious damage to the venue, serious adverse weather conditions, a pandemic or epidemic, or interruption or failure of utility services such as electric power, gas or water). Inthese circumstances, we shall use every effort to notify you as soon as is reasonably practical and to move the dates ofyour wedding package by agreement with you. If, as a result of such events, we believe we have no alternative but tocancel your booking, we shall use reasonable endeavours to help you find an alternative venue of a similar standard for a similar price but our sole liability to you shall be to refund you any money you have paid towards your wedding package.
11.LIMITATION OF OUR LIABILITY TO YOU Our total liability to you for any loss you suffer will be limited to the totalamount of money payable to us for your wedding package. We will not be liable for any losses which were not reasonably foreseeable to both you and us when the contract was entered into or for any losses that were not caused by any breach of contract or breach of statutory duty or negligence on our part. For the avoidance of doubt, nothing in these termsexcludes or limits in any way our liability for death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or limit (or attempt toexclude or limit) our liability.
12.GENERAL If only one person is making the wedding booking, that person confirms that s/he has the authority to makethe booking on behalf of both persons intending to be married. Our contract will therefore be with both such persons. Anyerror or omission in any information or document issued by us shall be subject to correction provided that the correction does not materially affect the contract. You may not transfer any of your rights or obligations under our contract with youto another person without our prior written consent, which we will not withhold unreasonably. We can transfer all or anyof our rights and obligations under the contract to another organisation, but this will not affect your rights under these terms. If any court or competent authority decides that any of the provisions of these terms are invalid, unlawful orunenforceable to any extent, the term will, to that extent only, be severed from the remaining terms, which will continueto be valid to the fullest extent permitted by law. These terms shall be governed by English law and shall be subject to thenon-exclusive jurisdiction of the English courts.